Hey, Austin: These 8 Office Relocation Blunders Can Cost You Plenty

office being prepared for a moveYou have a business to manage. And now you have to manage it while you’re moving it from one location to another! How do you keep your Austin business growing and the profits flowing while your furniture’s going out the door? That’s the essential question of office relocation! Give it a wrong answer, and your productivity and profits will go out the door with the furniture.

At A-1 Freeman Moving Group, we’ve got a great answer for you – one that can help you bypass 8 blunders that we, as office relocation specialists, find all too typically made:
  1. Not Planning Ahead. The moment you get word that you’ve got to move, that’s when you ought to start planning for it. Regrettably, too many businesses begin their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other suppliers to come up with a good proposal for you, let alone properly deliver the goods and services you purchase from them. It’s best to be mindful of one thing in particular: too little time usually opens the door for too many errors. Let the size of your firm and the complexity of your move – i.e., the number of steps that must be finished before other steps can be begun – guide you in determining how soon is soon enough.
  2. Not Vetting Your Mover Thoroughly. Office relocations are complex. You need a moving company that’s savvy enough to handle office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just the short list, make sure they’re legitimate. Check https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, particularly for interstate commerce. Examine the reviews at bbb.org. to find out if any complaints have been lodged against them with the Better Business Bureau. And, if at all possible, speak with other companies who’ve used them to find out how well they satisfied their contractual promises. It’s also wise to ask about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they adhere to traditional chain-of-custody procedures.
  3. Not Coordinating and Communicating Adequately with Your Mover. Your office relocation manager must work with the project manager your moving company has assigned to see that your internal team and the moving company’s team aren’t working against each other. Any [[changes in the schedule have to be properly relayed to everyone involved, so that one problem doesn’t lead to all sorts of errors and cost overruns.
  4. woman alone in empty officeNot Devoting Enough Internal Staff to Your Move. The difficulty of any office relocation practically dictates that you get the help of employees from within your company. Select people in each department who know their department’s needs fully and have access to pertinent company records. That might not necessarily be the department head! In fact, you’re often better off getting the help of experienced but non-managerial staffers, as they’re more likely to follow your relocation manager’s dictates without argument.
  5. Not Following the Schedule. It’s not often the case that an office relocation schedule slackens. Sure, various steps can be delayed for this or that reason. But what generally happens then is that the schedule gets truncated. And that generally happens because the planning got off to a late start. And what happens when you try to make allowances for lost time? More people from your side and the mover’s side are assigned more overtime hours. Everybody starts getting in the way of everybody else. Things get confused. Mistakes are made. And who pays for all this? Yep. Better to draft a practical schedule initially and stay with it.
  6. Not Budgeting Appropriately for Your Move. Truth to tell, it’s tough for any company that hasn’t experienced a relocation before to know exactly what its move will finally cost. To leave that cost to a roll of the dice, though, or to budget for it inadequately is a huge no-no! Typically, you have to figure in recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses like new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your needs you take into consideration up front, the more governable the expense of your office relocation will be.
  7. Not Having Sufficient Coverage. If you’ve picked a professional relocation company of any recognition, the risk of property damage is slim. That said, you must be prepared. Consult your mover about the coverage options they offer and choose the most appropriate for your company.
  8. Not Thinking to Back Up Your Data. There’s no point in recounting horror stories here. Suffice it to say that during your office relocation, your business’s material records should be backed up digitally, wherever practicable. Those that can’t be digitized should be deposited securely in a warehouse. And your digital data should be backed up in the cloud. Historically, losing such data or suffering its damage isn’t a frequent experience. But do you really want to risk it? Then, for goodness’ sake, back it up!
A big way to bypass these sorts of errors – or to counteract them effectively – is to hire a moving company that has a proven track record of successful office relocations. May we call your attention to A-1 Freeman Moving Group right here in Austin? Check out our bona fides as we suggest above. Then check out our office relocation services and ...
 

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