How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There is no question that your business will encounter a bit of downtime while you are moving to Austin, the question is the best way to minimize that period. In today's world, "downtime" describes the hours you are offline and isolated from customers and suppliers--not the time put in literally moving furniture and components from point A to point B.
 

You'll find three major components to reducing your time offline, and if you employ the three you will be in a position to achieve a seamless transition. But here's the trick--you cannot pick two out of three; there's a synchronicity for this process that calls for concentration on every one of the three pieces.

Point Person and Preparation

Should you take away a single thing from perusing this, it is which you will want one person responsible. And that single person's main task is to manage all the preparation and logistics of the move.

Establish a budget for the move and set your point person free to meet and employ a professional office moving company in Austin. Listed here are a couple of various tasks your internal “concierge” should supervise.

Service providers--anybody from the paper delivery person to your internet provider--must be aware of your move date as soon as possible, as well as any adjustments to the range of their work. Create a timetable of when services may be disconnected in your current area and when they will be live in the new one. If at all possible, there exists a few days overlap to make sure you are taken care of should there be a snafu with the actual move.

Floor Plan

Give your point person a floor plan of the new place when you have any upfit details and discuss it with the professional movers in Austin. These details will not only help estimate prices (ground floor vs elevator, loading docks, and so on.), however permits the staff structure the circulation of the move-in. A copy of the layout truly aids the designers place desks and chairs and other equipment prior to the move which therefore lessens the actual loading in the space.

IT Closet

Consider it what you will--IT Closet, Server Room, Hallway of Despair and Confusion--the sooner you determine where that spot is, your IT team has the ability to get ready for running cables and whatnot.

Presumably, if you're relocating your office you are additionally opting for the latest in technology. In the event that you haven't improved your systems for a while, you'll be in for a happy shock--that massive area you needed for all your existing hardware has shrunk so much that you could merely need a compact space devoted to the IT components.

Now is also a good time to evaluate your tech accessories--the gear that protects you if something wrong happens. These consist of your power backups, surge protectors, fire extinguishers, and HVAC.

Infrastructure

Should you be using the cloud and your staff can perform remotely during the move, there's a chance you're equipped to keep going without having any online downtime. When that is not your state of affairs, make sure your moving magician has all these details nailed down.

Your IT team will need to have all the wiring and hookups for workstations, printers, and telephones checked and ready for action right after the new components comes in the door. If you are obtaining new components, ensure it's all set up so that they can turn it on as soon as the desks get there.

Dealing with All the Details

Your concierge handles all the internal details and hands-off info when needed to the moving company, suppliers, and other people that ought to be in the loop. This frees up the remainder of the employees to keep working on their actual work instead of pondering where they will find the files. It may also help morale to understand that there's one person handling every little thing, and they also know where to go to eradicate the rumors that you are doing away with the free coffee.

In short, if you have a strategy and the right point person and office moving company in Austin employing the program, your company move can be smooth and worry-free.

 

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