How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There is no question that your business will encounter some downtime while you are moving to Austin, the question is the best way to minimize that period. In today's world, "downtime" describes the time you are offline and isolated from customers and providers--not the time put in literally moving pieces of furniture and components from point A to point B.
 

There are 3 major components to reducing your time offline, and if you employ the three you will be in a position to achieve a seamless transition. But here is the trick--you can't pick two out of three; there is a synchronicity to this process that demands concentration on every one of the three pieces.

Point Person and Preparation

Should you take away a single thing from perusing this, it is which you will want one person responsible. And that one person's primary job is to manage all the preparation and logistics of the move.

Establish a budget for the move and set your point person free to meet and employ a professional office moving company in Austin. Here are a couple of various tasks your internal “concierge” might oversee.

Service providers--anybody from the water delivery person to your internet provider--must be aware of your move date as soon as possible, and any changes in the scope of their work. Create a timetable of when services may be disconnected in your current area and when they'll be live in the new one. If at all possible, there's a couple of days overlap to ensure you are taken care of should there be a snafu with the actual move.

Floor Plan

Give your point person a floor plan of the new place when you have any upfit particulars and discuss it with the professional movers in Austin. This information will not only help calculate costs (ground floor vs elevator, loading docks, etc.), however permits the staff design the circulation of the move-in. A copy of the layout really aids the designers place desks and chairs as well as other components prior to the move which therefore lessens the actual loading in the space.

IT Cabinet

Consider it what you will--IT Closet, Server Room, Hallway of Despair and Confusion--the sooner you determine where that spot is, your IT staff has the ability to get ready for running cabling and whatnot.

Most probably, if you're relocating your workplace you are also springing for the latest in technology. In the event that you have not improved your systems for a while, you'll be in for a happy shock--that significant area you needed for all your out of date components has shrunk so much that you might merely need a compact closet devoted to the IT components.

Now is also a good time to evaluate your tech accessories--the gear that shields you if something wrong happens. These consist of your power backups, surge protectors, fire extinguishers, and HVAC.

Infrastructure

If you are using the cloud and your staff can perform remotely during the move, there's a chance you're equipped to keep going without having any online outages. When that's not your state of affairs, ensure that your moving magician has all these particulars under control.

Your IT team really should have all the wiring and hookups for workstations, printers, and telephones tested and ready for action when the new components comes in the door. If you are getting new components, ensure it is all set up so that they can turn it on as soon as the desks and chairs arrive.

Handling All the Details

Your concierge handles all the internal details and hands-off info when necessary to the moving company, suppliers, and other people that ought to be informed. This frees up the rest of the employees to continue working on their actual duties instead of pondering exactly where they will locate the files. It also helps morale to understand that there's a single person handling every little thing, and they also know where to go in order to eradicate the gossip that you are doing away with the free coffee.

In a nutshell, if you have a plan and the right point person and office moving company in Austin implementing the plan, your company move could be smooth and worry-free.

 

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